Frequently Asked Questions
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Q: I'm supposed to receive a full-tuition scholarship, but the due date on my account balance is soon and no payments have been made. Who do I speak to about fixing this?
A: Once a hiring department enters the GSAS a batch notification email is automatically sent to the student. Since these emails are sent automatically by a computer program, they often end up filtered into junk folders. Please check there first. After you have approved your appointment, the form is sent to the Graduate School Funding Office. Please wait 3 business days for your tuition to post to your account, during high volume times (2 weeks before and after a semester begins) it can take up to 5 business days for tuition to be applied. For general account questions, contact Student Account Services at firstname.lastname@example.org. For questions regarding the payment of tuition scholarships, if you are a GA/RA/TA or receive a fellowship that is funded by the Graduate School, please contact the Graduate School Office of Finance, Funding, & Analytics at GSFiscalAffairs@uky.edu. For tuition scholarships that are covered by grants, please contact your department.
Q: How are tuition assistant payments applied during the summer session?
A: The Graduate School Funding office only applies out of state tuition assistance to Research Assistant's student accounts during summer terms (thus, a GSAS form is required for RAs during summer). All TA/GA and the instate portion of RA tuition during the summer session is paid by the college or department via a SAG form directly to the Financial Aid office. The GS Funding Office does not complete the recharge invoicing during the summer session.
Q: May I charge a grant for summer tuition for a Research Assistant working on the grant?
A: No. Grants must be charged consistent with university policy. The university is paying for regular semester tuition only.
Q: When will my Student Health Plan waiver be posted to my account?
A: For funded students, Student Health Plan credits are posted to accounts on September 28th for the Fall semester, and February 28th for the Spring Semester. If you are told you are not allowed to see a physician due to a lack of insurance but are covered by the SHP either through an assistantship or through your own purchase, contact Chavae Mock. For other information on SHP, please follow this link: https://gradschool.uky.edu/health-plan
Q: Who do I contact about my stipend?
A: If you are a GA/RA/TA, you will need to speak to your hiring department. If you are receiving a fellowship that is funded by the Graduate School, please contact Brady Stein.
Q: I am a 767 dissertation student and I think that I am not supposed to be charged out of state tuition, but it is on my bill. How do I get this corrected?
A: First, note that the tuition scholarship for the out of state portion of the cost of the 2 credit 767 dissertation course (post-Qualifying doctoral students) is only provided for students who are not receiving any assistantship or fellowship funding. In terms of processing flow, the out of state tuition credit for 767 courses is manually entered into students' accounts. As mentioned above, students receiving any assistantship funding are not eligible for the separate out of state 767 tuition credit, these students will receive whatever tuition scholarship is provided for their type and level of assistantship. Once the tuition scholarships of Assistantship students have been processed, the funding office enters the remaining 767 students around mid-September in the Fall semester and mid-February in the Spring semester. If you have not received your out of state credit by October 1 or March 1, please contact Kevin Johnson. The GS funding office reports all prospective 767 students to Student Account Services, so they are not charged interest or late fees on the portion of their bill that is covered by the 767 credit, but note again that only students with no assistantship or fellowship funding are eligible for the 767 out of state credit.
Q: Who do I speak to about the details of my fellowship?
A: For questions pertaining to the details of a fellowship, please contact the Graduate School Office of Finance, Funding, & Analytics at email@example.com
Q: I have the LTJ, NSF, or GSIP fellowship. Who should I contact with specific questions?
A: Contact Brady Stein.
Q: I'm having trouble with the Graduate School's Fellowship Portal. Who do I speak to for help?
A: Contact firstname.lastname@example.org.
Q: Who do I talk to about Block Funding?
A: For questions about Block Funding, contact Catherine Anderson.
Q: I need a report on data pertaining to my department. Do I contact the Graduate School’s Informatics Analyst for this?
A: Data reports should first be made to your College’s Super User.
Can't find your question above? Here's who to contact for questions about various topics.
Who do I speak to about...
|...tuition scholarship issues||Kevin Johnson|
|...student health plan||Chavae Mock|